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Reimbursement Policies
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Reimbursement Policies

The grant that is supporting the Digital Literacy Training Workshops provides funding to alleviate challenges to participation, particularly for libraries with limited budgets.

As the goal of the program is to train librarians to deliver the content to library patrons, the reimbursement program payments are restricted to public libraries. Payments will be issued directly to public libraries only.

Travel reimbursement

In order to remove geographic boundaries to participation, travel reimbursements are available based on the following criteria:

  • NYLA will reimburse the participant’s employing library up to $75 to cover the cost of a staff person’s travel to attend the training.
  • This reimbursement will cover one vehicle per library.
  • The mileage reimbursement rate will be the federal rate (currently $0.555/mile, may vary) and will coverage actual mileage up to $75.

Limitations:
Travel reimbursements are available for motor vehicle travel only. Mass transit and livery services are not covered.

Substitute library staff 

In order to remove the challenge to smaller libraries of being short-staffed by excusing librarians to attend the trainings, reimbursements for substitute library staff is available based on the following criteria:

  • NYLA will reimburse the participant’s employing library up to $75 to cover the cost of a substitute for a staff person to attend the training.
  • This reimbursement is limited to libraries with an annual budget of less than $500,000.
  • The reimbursement will cover one substitute per library, per training session.

Limitations:
NYLA does not provide services for arranging for, referring of, or contracting with substitute library staff.
Libraries seeking substitute staff reimbursement must complete the provided form, which includes providing proof of use of a substitute (name and hours covered).

Incentive program

The goal of the digital literacy program is to prepare a cadre of trained library staff who will provide training to patrons of their employing libraries.

NYLA will provide a stipend of $150 to public libraries who offer a digital literacy workshop to their patrons which:

  • Uses the approved Digital Literacy curriculum.
  • Is delivered by a library staff member who has attended the digital literacy training.
  • Takes place within six months of the library staff member’s training.
  • Is reasonably advertised (through means such as flyers, web site, newsletter, etc.)
  • Has a minimum of 5 print or online evaluations completed by patrons attending the class.